InvoiceWhat to include on a tutoring invoice
- Student name and the parent or guardian you are billing
- Subject and type of session: homework help, test prep, language lessons
- Number of sessions or hours and your rate
- Session dates (in the description or notes)
- Materials such as workbooks or practice tests
- Your cancellation policy
Weekly or monthly tutoring invoices
Most tutors bill monthly: one invoice listing every session in the month. Put the number of sessions as the quantity and your hourly rate as the rate. For prepaid packages (for example 10 lessons), you can invoice the package up front and use the discount field for a package discount.
Tips for tutors
- Agree on your billing schedule with parents at the start.
- Include your cancellation policy on every invoice.
- Send a receipt when parents pay in cash.
Frequently asked questions
How do tutors bill parents?
Most tutors send a monthly invoice listing the sessions, with the number of hours and the hourly rate. This template has typical tutoring lines ready to edit.
Should I charge for cancelled sessions?
Many tutors charge for late cancellations (less than 24 hours). Write your policy in the payment terms.
Can I offer a package discount?
Yes. Invoice the package and enter a percentage in the discount field.
Is this tutoring invoice template free?
Yes, completely free with no sign-up and no watermark.